COVID-19 Safe Plan

The 2020 Christmas Lunch in the Park event, is going ahead, following the Government of Western Australia Stage 4 COVID-19 Event Guidelines. 

What does this mean for the event, our Volunteers, Guests and Staff/Suppliers?

We have been working hard to ensure a COVID-19 safe event, re-designing the site layout and accommodating the social distancing requirements. This includes the following;

  • A maximum of 6 people will be seated at large round tables inside a ventilated marquee, with social distancing requirements considered in the table layout.
  • Picnic-style seating will be available beneath shade structures, with social distancing measures in place.
  • Guests will be ushered to seats and picnic areas, to avoid crowding and large group gatherings
  • Food will be delivered to each table and shade structure to reduce patron movement during the event.
  • Queue management will be instigated with 2m between patrons, implemented by volunteers.

 

How will we ensure required hygiene standards are maintained?

  • Upon arrival, guests will have their body temperature checked, using contactless sensor thermometers, at the entry gate.
  • Entry will be granted upon answering the standard COVID-19 symptoms questions sufficiently and thereupon using the contact-free hand sanitiser station.
  • PPE in the form of gloves and masks will be offered free of charge to all guests, volunteers, suppliers and staff
  • Volunteers and staff handling food to guests and those on the entry gates, or in close proximity to guests, will wear gloves for everyone’s safety and masks will be optional.
  • All food will be packaged in individual sealed trays so there's no cross contamination or infection opportunity from the catering staff or runners of food delivering to tables.
  • Hand sanitiser will be made available throughout the event site.
  • Shower trucks and hair dressing stations will be thoroughly cleaned between each client, with disinfectant and fresh towels will be provided.
  • The cleaning team will be expanded this year with regular scheduled cleaning and record keeping.
  • All staff, volunteers and service providers on site will be briefed on the location of PPE, hand sanitiser and reminded of the social distancing measures.
  • Official COVID-19 signage will also be widely displayed throughout the site and a Safety Marshall will ensure all requirements are maintained.

Staff training and education. How will we ensure all venue attendees know how to keep themselves and others safe from exposure to COVID-19?

  • All Mission Australia event volunteers and staff (approx. 400) will attend a compulsory briefing and information session of their choice of either 14 or 15 December. Volunteers who don’t attend the briefing, will not be permitted to attend the event.
  • The briefings will include comprehensive information, practices and protocols with regard to COVID-19. This will therefore include how to protect yourselves, how to keep the site hygienic, all PPE available, the need to stay away from site if you show any symptoms or feel unwell, what to do if someone on site reports feeling unwell and how that will be managed.
  • Staff and other site visitors, in the lead up to the event, will follow the same pre-entry screening. All guests will be screened by event staff and volunteers upon entry into the event and reminded by volunteers about safety requirements for the duration of the event.
  • The event MC will also make regular announcements during the event.
  • COVID specific training as outlined by the WA Government has been completed by event staff
  • WA Government COVID specific signage such as handwashing and social distancing will be clearly displayed throughout the event site in marquees and on fencing.

Plans are consistent with WA Government COVID-19 Event Plans

  • Staff training and education. How will we ensure all venue attendees know how to keep themselves and others safe from exposure to COVID-19?
  • All Mission Australia event volunteers and staff (approx. 400) will attend a compulsory briefing and information session of their choice of either 14 or 15 December. Volunteers who don’t attend the briefing, will not be permitted to attend the event.
  • The briefings will include comprehensive information, practices and protocols with regard to COVID-19. This will therefore include how to protect yourselves, how to keep the site hygienic, all PPE available, the need to stay away from site if you show any symptoms or feel unwell, what to do if someone on site reports feeling unwell and how that will be managed.
  • Staff and other site visitors, in the lead up to the event, will follow the same pre-entry screening. All guests will be screened by event staff and volunteers upon entry into the event and reminded by volunteers about safety requirements for the duration of the event.
  • The event MC will also make regular announcements during the event.
  • COVID specific training as outlined by the WA Government has been completed by event staff
  • WA Government COVID specific signage such as handwashing and social distancing will be clearly displayed throughout the event site in marquees and on fencing.

How will we respond to an exposure or suspected exposure to COVID-19 within the event?

  • For contact tracing purposes, electronic records of all volunteers recruited and allocated for shifts during the event set-up, the actual event and pack-down will be registered.
  • Staff records will also be recorded electronically. For site set-up and pack-down suppliers, they will be asked to complete a written register upon arrival each day they enter the site.
    • On the day of the event, all attendees (guests, staff and volunteers) will be required to provide their details on a written form, upon arrival into the event.
  • The Mission Australia core staff on site, the volunteer Supervisors and St John Ambulance staff will work collaboratively and follow protocols if a person presents or suspects they are unwell and have any symptoms of concern.
  • Any purpose presenting with COVID like symptom will be isolated, then removed from site and transported to hospital in a private vehicle. The COVID-19 Hotline will be contacted immediately and a decision to continue the event or cancel will be made and the contact tracing information provided. This procedure will be included in all site staff and volunteer training.

WA Government guidelines are subject to change. All changes will be communicated to our volunteers, should these make an impact on the current arrangements or require Mission Australia to cancel the event.

Current at 24 September 2020